Privacy and Data Protection Notice

General Provisions

The controller of personal data is the Polish Academy of Sciences, with its registered office in Warsaw (00-901), Palace of Culture and Science, Plac Defilad 1, NIP (Tax Identification Number): 525 157 50 83, REGON (National Business Registry Number): 000325713. The processing of personal data is carried out in accordance with generally applicable regulations, and data is stored on secure servers.

The term “GDPR” refers to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC.

We respect the right to privacy and are committed to ensuring data security. To this end, we use secure technologies, including SSL encryption for communications. All personal data provided in website forms is treated as confidential and is not visible to unauthorized persons.

For matters related to data protection, please contact: iod@pan.pl

Data Controller

The Polish Academy of Sciences is the controller of personal data relating to its clients and employees. This means that if you hold an account on our website, we will process personal data such as your name, surname, email address, telephone number, job title, place of employment, and IP address. The Polish Academy of Sciences also acts as the controller for individuals subscribed to services such as newsletters.

Personal data is processed:

  • in accordance with applicable data protection legislation,
  • in line with the implemented Privacy Policy,
  • to the extent and for the purposes necessary to pursue legitimate interests, provided that such processing does not infringe the rights and freedoms of the data subject.

Every data subject for whom we act as the data controller has the right to request access their personal data, its rectification or erasure, the restriction of its processing, to object to its processing, and to lodge a complaint with the supervisory authority. Personal data may be erased following the withdrawal of consent or the submission of a legally valid objection to its processing.

The Polish Academy of Sciences may disclose users’ personal data and related information to entities authorized under applicable law (e.g., law-enforcement authorities).

The Polish Academy of Sciences does not disclose personal data to any entities other than those authorized under applicable regulations. The data controller has implemented encryption and access-control mechanisms to minimize the risk and impact of any potential data breach. Personal data is processed exclusively by individuals authorized by the controller or by data processors with whom we maintain close cooperation.

Cookies

  1. The website automatically collects information through the use of cookies. By not changing your browser settings, you consent to their use.
  1. Cookies are small data files – specifically, text files – stored on the user’s end device and intended to facilitate the use of the website. They typically contain the name of the website they originate from, the duration of their storage on the device, and a unique identifier.
  1. The entity that places cookies on the user’s device and accesses them is the website administrator: the Polish Academy of Sciences, headquartered in Warsaw (00-901), Palace of Culture and Science, Plac Defilad 1.
  1. Cookies are used for the following purposes:
  2. to tailor the content of the website to the user’s preferences and optimize the browsing experience; in particular, cookies enable the site to recognize the user’s device and display content in a way that corresponds to their individual needs;
  3. to generate statistics that help us understand how users interact with the website, allowing us to improve its structure and content;
  4. to maintain the user’s session after logging in, so they do not need to re-enter their login credentials on each subpage.
  1. The website uses two main types of cookies: “session cookies” and “persistent cookies”. Session cookies are temporary and are stored on the user’s device until they log out, leave the website, or close the browser. Persistent cookies remain on the device for the duration specified in the cookie parameters or until the user deletes them.
  1. The following categories of cookies are used on the website:
  2. “essential cookies”, which enable access to services provided through the website – for example, authentication cookies used for services that require user login;
  3. “security cookies”, which help ensure the security of the website, such as by detecting authentication abuses;
  4. “performance cookies”, which gather data on how users interact with the website in order to improve its structure and content;
  5. “functionality cookies”, which remember user-selected settings and personalize the user interface – for instance, language or region preferences, font size, or the appearance of the website.
  1. By default, most web browsers are set to allow cookies to be stored on the user’s device. However, users can change their cookie preferences at any time. In particular, browser settings can be adjusted to block the automatic handling of cookies or to notify the user each time cookies are placed on their device. Detailed information about cookie management is available in the settings menu of your web browser.
  1. The website administrator informs users that limiting the use of cookies may impact the availability and functionality of certain features on the website.
  1. Further information about cookies can be found in the “Help” section of your web browser’s menu. The above cookie policy template is protected by copyright held by IAB Poland.

Additional personal data, such as an email address, is collected only in sections where the user has explicitly provided consent by completing a form. Such data is retained and used solely for purposes necessary to perform the specific function.

Embedded Content from Other Websites

Articles on this website may contain embedded content (e.g., videos, images, articles, etc.). Embedded content from external websites behaves just as if the user had visited those websites directly.

Such external sites may collect data about you, use cookies, embed third-party tracking technologies, and monitor your interaction with the embedded content – including tracking your activity if you have an account and are logged in to that website.

GDPR Information Notice

The controller of your personal data is the Polish Academy of Sciences, Plac Defilad 1, 00-901 Warsaw, Poland. Telephone: +48 22 182 6100; Fax: +48 22 182 7050.

The controller has appointed a Data Protection Officer, who can be contacted via email at: iod@pan.pl.

Your personal data will be processed on the basis of Article 6(1)(c) of the General Data Protection Regulation (GDPR), i.e. in connection with the performance of the statutory objectives of the Polish Academy of Sciences, in particular those related to the promotion of scientific development and the establishment of the highest standards in research quality and ethical norms, serving society and enriching national culture.

Your personal data will be stored for the period necessary, as required by applicable legal provisions.

Your personal data may be disclosed to entities authorized to receive such information solely in accordance with applicable legal provisions.

You have the right to request access to your personal data from the controller, as well as to have it rectified, updated, or erased, and – in justified cases – to request the restriction of its processing

In connection with the processing of your personal data by the controller, you have the right to lodge a complaint with the President of the Personal Data Protection Office (PUODO) if you believe that your data is being processed in violation of the GDPR.

The controller does not transfer personal data to third countries or international organizations.

Legal basis: Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).